December WVU Alumni Band BOD Special Meeting

When: 08 Dec 2024 7:30 PM, EST
Where: Zoom

EVENT DETAILS:

A Special December Board of Directors (BOD) meeting is scheduled for Sunday, December 8, 2024 at 7:30pm. It will be held virtually (Zoom). 

Registration is required and you must be a paid 2024 member with a "Full Membership" to attend.  An email with login information will be sent to all registrants on Sunday, December 8, 2024. 

This meeting is being held to conduct regular business of the BOD. Because the regular meeting date for December falls on a holiday weekend, the BOD decided to only hold officer elections on December 1st and postpone the regular business to December 8th.

Please click here to register.

Best regards,
WVU Alumni Band, Inc.

The December Board of Directors (BOD) meeting is scheduled for Sunday, December 1, 2024 at 7:30pm. It will be held virtually (Zoom). 

Registration is required and you must be a paid 2024 member with a "Full Membership" to attend.  An email with login information will be sent to all registrants on Sunday, December 1, 2024. Please visit the "Membership Payment and Event Registration Portal" to register.

The only agenda item for this meeting is the election of officers, by the BOD.

The voting results are in for the 2024 Board of Directors Election of the WVU Alumni Band. The newly elected members are:

• Emily Bowers
• Rebecca McBee Campbell
• Al Hall
• Scott Mahaney
• Theresa Smith
• Ellen Woods Ramey

Congratulations to the new board members. Their term will be 2 years (2025-2026). They will join current board members:

• Angelia Barnett
• Lisa Gillett
• Wanda Hembree
• Amber Light
• John Sinsel
• Cindy Woody

We would like to thank everyone who participated in our first ever electronic election. 

Angelia Barnett

Vice President, WVU Alumni Band, Inc.

The election for Board of Directors for 2024 is scheduled to start Thursday, October 31, 2024 at 10:00am and end Tuesday, November 5, 2024 at 10:00am. For more information about the candidates and the election system, please click here.

Members,

Given concerns and uncertainty raised among the membership and board of directors to the legality of suspended qualifications for nomination to be elected to the board; and election procedure as outlined in the amended bylaws of the WVU Alumni Band, inc. of Sept 24, 2024, the roll out of the election will be delayed until these questions can be resolved, following Robert’s Rules of Order 46:44 and 46:45. Also per these rules, the present directors will continue serving until the election can be completed.

Thank you for your patience as we work to resolve these concerns for the whole of the organization.

WVU Alumni Band, Inc. Executive Committee

In accordance with the bylaws, elections for the WVU Alumni Band Board of Directors will be held electronically. The election window will open on Friday, October 25, 2024, and close on Wednesday, October 30, 2024.

Currently, six (6) of twelve (12) director’s two-year positions have expired. You may vote for up to six candidates to serve a two-year term. Later this week, you will be able to view candidate information on our website.

Members will receive an email from “WVU Alumni Band <invitations@mail.electionbuddy.com>” with voting information. Please mark this email address as safe in your account. The email will include:

• the voting deadline,
• a unique access key to the survey that can only be used by you, and
• a hyper link to the survey.

Please do not forward your email to others. Once your unique link/access key is used, it cannot be used again. Your voting choices will remain anonymous. Even the administrators will not know how you cast your vote. Also, voting outcomes will not be visible to anyone until after the voting closes.

During the election window, reminders will be sent from Election Buddy as well as from webmaster@wvualumniband.org or the database wvualumniband@wildapricot.org.

Please email info@wvualumniband.org or webmaster@wvualumniband.org if you have any questions.

Thank you!

Have you heard? Our Fall 2024 Newsletter now available. Be sure to read it today!. 

We are excited to announce that registration for 2024 WVU Homecoming Weekend for the WVU Alumni Band, Inc is now open! We hope you'll join us in Morgantown October 18-19, 2024 as we celebrate 55 years of alumni pride! 

Verified and dues-paying members can get updated information about Homecoming Weekend 2024 online. Please read all materials.  

Below you will find some highlights about this exciting weekend and the registration process!

New for 2024

The WVU Alumni Band and The Pride of West Virginia will have a joint performance at halftime. Besides combining with The Pride for part of pregame, we will honor the life and legacy of Don Wilcox, former Director of Bands Emeritus and Director of the WVU Alumni Band, by joining The Pride for a special performance at halftime. Details forthcoming.

Back by Popular Demand

Early Game Day Packet and Party Ticket Pick Up - We are once again offering game day packet pick-up and check-in for the Friday party at the College of Creative Arts and Media (CCAM) Friday, October 18, from 10am-2pm. If you miss us at the CCAM, you can check-in at the door for the party or the indoor practice facility (IPF) behind the stadium on game day.

Game Day Parking - We will have a limited number of passes for the Tan Lot. These will be allocated based on the date and time you submit your game day registration. Those receiving a pass will be able to pick it up on Friday at the CCAM from 10am-2pm or at the lot entrance Saturday (time to be determined).

Homecoming Party

The party will be held at The Brew Pub located at 1291 University Ave, Morgantown, WV 26505 (between Walnut Street and Pleasant Street). Tickets are $30 per person and will not be available at the door. Attendees must be 21 years of age or older. The party will feature an informal program including games, auction items, and the WVU Marching Band Seniors! A great menu is planned.

Game Day

Member game ticket price is $45 and a guest ticket is $70.

You must be registered in order to participate in pre-game and halftime, even if you have your own ticket. You will need credentials from us in order to have access to Mountaineer Field.

We will not have a schedule for game day finalized until the game kick-off time is announced and logistics for our two performances is finalized with WVU Athletics and the the band office. Expect our schedule to begin at least 6 hours before kick-off. We will send out updates concerning game day practice times as more information becomes available. Updates will also be available on the Game Day Detailed Schedule website page the week of the game.

Equipment Rentals

Instruments and equipment rentals.  The rental cost is $20 (nonrefundable fee) at the time of registration. Please remember to bring your $50 deposit (check - no cash please) and a fully completed rental agreement with you the first time you pick up your rental. You will receive your $50 deposit back when the instrument is returned to the truck to the equipment manager. Rentals will only be provided to those submitting registrations prior to Homecoming weekend. See more information at the website. 

Guard members who donated to have their own pole and flag will still need to register for equipment. Please select the no cost option in the registration.

Dues and Registration

Dues must be paid before you register for Homecoming events. Please see information to register for 2024 Homecoming events.  

Online registration closes October 10, 2024 and payments made by mail must be postmarked by October 10, 2024. Any payments and/or paper registrations not received by the due date are subject to cancellation. Late registrations are subject to a $35 late fee. A wait list will be available at the registration portal until Wednesday, October 16, 2024. If you take a chance and register the day of the event, you will need to come to the registration table at the IPF to see if we have tickets left. We do not issue refunds. Please plan accordingly.

*Please note that registrations for the parade and party are separate from game day events. This allows us to properly account for member attendance for the party and game day tickets.

We look forward to seeing you in Morgantown October 18-19!

Sincerely,

2024 Officers and Board of Directors, WVU Alumni Band, Inc.

The Bylaws Committee, in conjunction with the Board of Directors, reviewed comments from members concerning the first draft of the revised bylaws submitted in early August. Full Members of this organization, can review the document by visiting  WVU Alumni Band, Inc. - Bylaws. 

The review period will end on Tuesday, September 10^th at 6:00pm. If you have any comments, please contact me at KeithWagner@wvualumniband.org.

Thank you,

Keith

James “Keith” Wagner

Bylaws Committee Chair

Fall WVU Alumni Band merchandise is available!

Sales close Monday, September 16, 2024. Orders will be shipped directly to you on Monday, October 7, 2024, in time for Homecoming! Please click the link below to place your order today.

Please click here to read a letter from the WVU Band Office about fall activities.

The band camp alumni pregame preview has been moved to Friday, August 16, 2024 at approximately 7pm. The preview will be held at the practice field by the WVU Coliseum.