Privacy Policy

Notice

The WVU Alumni Band values your privacy and the accuracy of your confidential personal information. To ensure your privacy, this policy defines and explains our online information collection and management practices and the choices you can make about the way your information is collected and used. To make this notice easy to find, the WVU Alumni Band makes it available on our Home page and at points where personally identifiable information may be requested.

Information Collection

When you access the WVU Alumni Band Website, the following information is collected:

1. Information about your visit to and use of the Website;
2. Information about any inquiries, requests or transactions facilitated between you and the WVU Alumni Band via the Website; and
3. Information that you knowingly and willing provide to the WVU Alumni Band through e-mail and mailing list communications, form submissions, class and program registrations, survey responses. Weblogs, discussion forums and chat postings or Website subscriptions.

The WVU Alumni Band and its Websites do not:

1. Actively collect identifiable information such as your name, e-mail address, etc.; or
2. Provide, rent or sell “identifiable information” to outside entities/third parties.

Information Automatically Collected

The WVU Alumni Band Website automatically collects general, anonymous information about your computer and your visits such as:

• The Internet Protocol (IP) address of your computer;
• Geographical location;
• Referral source;
• Date, time and length of visit;
• Number of views of pages, files, documents and links;
• Web browser version;
• Operating System (OS) version;
• Screen resolution;
• Connection speed; and
• Language.

Information automatically collected is not a reflection of you as an individual.

When you view the WVU Alumni Band Website, a small piece of data may be temporarily stored by your Web browser. This information will be in the form of a cookie, a string of characters.

Most Web browsers allow you delete and block cookies. (For example, Internet Explorer can allow you to refuse all cookies by selecting “Tools”, “Internet Options”, “Privacy”, and selecting “Block all cookies” using the sliding selector.) Blocking cookies will, however, have a negative impact upon the usability of many Websites, including the WVU Alumni Band Website.

• More information on managing cookies with Microsoft Internet Explorer
• More information on managing cookies with Mozilla Firefox
• More information on managing cookies with Google Chrome
• More information on managing cookies with Apple Safari

Information You Provide

The WVU Alumni Band may use chat rooms, discussion forums, mailing lists, and Weblogs to enhance its Web-based communications. Any information disclosed therein may become public information and visitors should therefore exercise caution when deciding to disclose personal information in such places. Chat sessions and discussion forums may be logged.

In addition, at any time there may be numerous surveys being conducted via the WVU Alumni Band Website. Persons responsible for conducting surveys that collect personally-identifiable information should clearly state at the survey site the extent to which any information provided will be shared or protected. Aggregate data from surveys may be shared with external third parties in ways that do not compromise privacy.

Information Usage

Information automatically collected by the WVU Alumni Band is used for the administration of its Websites as well as for marketing and reporting. The information is used to learn about the number of visitors and the types of technology visitors use to improve Website content, functionality, usability and performance.

This information may also be used by the WVU Alumni Band to personalize content. Information about individuals and their visits is not tracked or recorded.

Personal information transmitted through the WVU Alumni Band Website will be used for the purposes specified in this privacy policy or in relevant parts of the Website.

In addition to uses identified elsewhere in this privacy policy, your personal information may be used to:

1. Facilitate your inquiries, requests, or transactions;
2. Improve browsing by personalizing your Website experience;
3. Send information to you that may be of interest to you by mail or by e-mail or similar technologies;
   4. Send to you marketing communications relating to the WVU Alumni Band that may be of interest to you by mail or, where you have specifically agreed to this, by e-mail or other technologies (if, at any time, you no longer desire marketing communications to be sent by the WVU Alumni Band, please contact us at info@wvualumniband.org); and
   5. Provide other entities with statistical information about the WVU Alumni Band Website visitors as aggregate data, but no information will be used to identify any individual user.

Information Sharing

As standard practice, the WVU Alumni Band does not share Website visitor information with parties outside West Virginia University. In addition to the disclosures reasonably necessary for the purposes identified elsewhere in this privacy policy, the WVU Alumni Band may disclose information about you:

1. If authorized and/or mandated by applicable federal, state and local laws;
2. If consistent with applicable federal, state and local regulations;
3. When permitted by governing University or WVU Alumni Band policies;
4. If authorized by an approved University or WVU Alumni Band contract;
5. In connection with any legal proceedings or prospective legal proceedings;
6. In order to establish, exercise or defend WVU Alumni Band legal rights;
7. When clearly stated at a WVU Alumni Band Website that such information will be shared and the visitor actively indicated informed consent by providing the information; and
8. If consent is otherwise given.

Except as otherwise provided in this “Privacy Policy,” no information about you will be transmitted to third parties.

Data Security

Given the generally insecure nature of the World Wide Web, the WVU Alumni Band takes reasonable precautions to prevent unauthorized access, maintain data accuracy, and ensure the correct use of personal information collected online.

Legal Compliance

Youth Privacy

The WVU Alumni Band is committed to youth and protecting their privacy by fully complying with the Children’s Online Privacy Protection Act (COPPA) of 1998. For that reason, the WVU Alumni Band will not knowingly collect or maintain personally identifiable information with respect to anyone under the age of thirteen without providing the parent with the information.

Visitors under the age of thirteen and their parents or guardians are otherwise cautioned that the collection of personal information volunteered by unauthorized children online or by e-mail will be treated the same as information given by an adult until the WVU Alumni Band becomes aware that the user is under the age of thirteen and such information may be subject to public access.

In compliance with the Children’s Online Privacy Protection Act, the WVU Alumni Band will not require anyone under the age of thirteen to disclose more information than is reasonably necessary to participate in the activity as a condition of participation.

Other Laws

In addition, the WVU Alumni Band is committed to complying fully with, among all other applicable federal and state privacy laws:

1. The Family Educational Rights and Privacy Act (FERPA) of 1974, which generally prohibits the release of student education records without student permission;
2. The Health Insurance Portability and Accountability Act (HIPAA) of 1996, which generally safeguards the integrity and confidentiality of health information that is transmitted electronically;
3. The Gramm-Leach-Bliley Act (GLB) of 1999, which generally safeguards nonpublic, personal information, in electronic or paper form, associated with customers of financial services and products; and

• More information about COPPA
• More information about FERPA
• More information about HIPAA
• More information about GLB

Third Party Sites

The WVU Alumni Band Website may include hypertext links to information created and maintained by third parties. These links are provided solely for your information and convenience. When you select a link to an external Website and leave the WVU domain, you become subject to the privacy and security policies of the third party Website. The WVU Alumni Band is not responsible for the privacy or security policies or practices of third party Websites.

Policy Changes

The WVU Alumni Band reserves the right, at its discretion, to change, modify, add or remove any portion of this policy in whole or in part, at any time without notice. You should review policies governing the WVU Alumni Band Website occasionally to ensure you are comfortable with any changes that may have occurred since your last visit. Your continued use of the WVU Alumni Band Website will be considered acceptance of those changes.

If, in the future, the WVU Alumni Band decides to use personally identifiable information in a manner different from that stated at the time it was collected, affected visitors will notified via e-mail; users will have a choice as to whether or not their information in this different manner. Information will be used in accordance with the privacy policy under which the information was collected.

Comments and Questions