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News from the WVU Alumni Band in Morgantown, West Virginia. To arrange an interview with a WVU Alumni Band officer or member, please contact President, Al Hall.
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  • 02 Feb 2025 10:41 AM | Sarah Harper (Administrator)

    We will be offering a question-and-answer (Q&A) session about the 2025 membership plan options on Thursday, February 6, 2025 at 8:00pm (EDT). The session will be held via Zoom. On Thursday, you will need to click the link provided below to gain access to the session.  

    https://us06web.zoom.us/j/88650845005?pwd=EKuNSWgHnu5whlv4gXckMsDbVjJdeF.1

    Even if you have already made your selection, feel free to join us! If you are unable to attend, an update about the Q&A session will be provided at our website within a few days following the meeting.   

    If you missed our earlier communication and would like to learn more about the membership levels, please visit our member benefits page for more details.

  • 23 Jan 2025 8:23 PM | Sarah Harper (Administrator)

    The WVU Alumni Band, hereafter referred to as AB, is seeking letters of interest for position of Treasurer as outlined in the Bylaws. The Treasurer is an appointed position. The treasurer is a financial professional selected by the organization's leadership, rather than elected by the membership, to manage and oversee all financial activities. The appointment is based on the individual's qualifications, experience, and ability to effectively handle complex financial tasks and contribute to the organization's financial strategy and stability.   

    In addition to the role and responsibilities of the Treasurer outlined below, the candidate must have experience completing and filing Form 990-EZ and or Form 990. 

    Bylaws - Article 8, Section L, Number 4

    Treasurer shall:

    a. be a general member of the organization who is appointed by the Board from recommendations made by the vetting committee;

    b. be a CPA or have a business degree and experience in accounting; 

    c. keep the financial books and records of the organization;

    d. prepare financial reports as requested by the President and Board of Directors; 

    e. prepare and present a statement at each Board/Officer/Membership meeting and the annual meeting;

    f. prepare (or coordinate with an independent CPA or CPA firm) all tax filings; 

    g. sign the State and Federal Income tax report;

    h. have the availability to meet WVU Alumni Band deadlines; 

    i. copy the WVU Alumni Band President, Vice President, and Bursar on all electronic communication;

    j. perform other duties as assigned by the President; and

    k. maintain a continuity folder (electronic or hard copy) with all information about the office of the Bursar, including all Google Drive documents. 

    The Treasurer will work closely with the Bursar and the President. For your information and for clarity, the following are the duties of the Bursar.

    Bylaws - Article 8, Section L, Number 5

    Bursar shall:

    a. be elected from the Board of Directors;

    b. be able to attend all meetings or designate a backup;

    c. be responsible for the funds of the organization;

    d. maintain the checkbook and bank check card for the organization;

    e. have signatory authority for the bank accounts along with one elected Officer;

    f. pay all bills, including reimbursement requests, received by the organization;

    g. maintain and present all requisition forms and purchase order records to the Board of Directors for approval before payment;

    h. report to the Treasurer all distributions made on behalf of the organization;

    i. deposit money promptly or give it to the Treasurer to deposit;

    j. copy the WVU Alumni Band President, Vice President, and Treasurer on all electronic communications; and 

    k. maintain a continuity folder (electronic or hard copy) with all information about the office of the Bursar, including all Google Drive documents. 

    If interested, please send your letter of interest, including a resume or list of experiences, to the President at cindywoody@wvualumniband.org and the Bursar at theresasmith@wvualumniband.org no later than Saturday, February 1st at 5:00pm.

    Sincerely,

    Cynthia Woody, President

  • 21 Jan 2025 5:51 PM | Sarah Harper (Administrator)

    To our WVU Band Alumni:

    We are pleased to announce the launch of our 2025 membership year! The new WVU Alumni Band Board of Directors (BOD) have been busy. In December, the following BODs were elected to serve as the officers for 2025:

    • President - Cindy Woody
    • Vice Presidents - Angelia Barnett and Lisa Gillett
    • Secretary - Rebecca Campbell
    • Bursar - Theresa Smith

    Congratulations to our new officers!

    The BOD approved the 2025 budget and membership dues on Sunday, January 12, 2025. Our various committee volunteers have been hard at work for the past week preparing all of the updates to the database, dues portal, and website for you! Thank you to this team for all of their hard work!  

    We have some exciting events this year that you will not want to miss. Be sure to check out all of the details. We look forward to seeing you soon at one of our upcoming events!

    New for this year 

    This year we are offering five membership levels:

    • Pep Band
    • Hail West 
    • Fight Mountaineers
    • Country Roads
    • Don & Kaye Jean Wilcox

    To learn more about the membership levels, see our member benefits page for full details and a graphic of the different levels.

    Pep Band - ($10 and the purchase of the official Navy Pep Band T-shirt. T-shirt pricing to be determined based on the vendor.) For the member who only wants to play for pep band performances. Performances require the navy pep band T-shirt. This level does not include participation in member events, such as homecoming and the member will not have voting rights.  

    Hail West (FREE for 1st year members joining after marching with The Pride.) & Fight Mountaineers ($50 for the year. However, if you pay your dues by March 31st, an early bird discount will apply, and the dues payment will be $40.) - Membership includes: 

    • membership events, such as homecoming,
    • pep band events,
    • voting rights,
    • member meeting and committee participation,
    • access to member only content, such as member forums, photo galleries and more, and
    • name badge with membership level during homecoming.

    Country Roads ($100- Membership includes:

    • benefits in the Fight Mountaineers membership,
    • $20 Alumni Band merchandise voucher,
    • discounts for various member events during the year,
    • early bird registration for homecoming, and 
    • $10 donation for Pride Fundraising.

    Don & Kaye Jean Wilcox  ($150 and includes two memberships for married couples, domestic partners or two members living at the same address.) - Membership includes:

    • the first member will receive benefits in the Country Roads membership and
    • the second member will receive the benefits in the Fight Mountaineers membership.

    Members selecting the Don & Kaye Jean Wilcox membership will have couples packages to select from for different events throughout the year, including homecoming.

    A question-and-answer session for members who have questions about the new membership levels is forthcoming.

    To select a membership and pay dues, please click hereYou must be logged in to your account to access the membership payment portal.

    We rely on membership dues to pay for general operating costs, including but not limited to:

    • storage unit
    • insurance
    • website and database/domain, other IT
    • accounting fees
    • office supplies

    As a reminder, any event fees that the Alumni Band takes in for events like homecoming pay for member related event costs and do not fund our general operating costs.

    We provide an electronic payment system for dues. However, if you need to pay by check, please see the mailing address below. If you have any questions while processing your membership, please email info@wvualumniband.org. If you have questions about your payment, please contact the Bursar at TheresaSmith@wvualumniband.org

    We look forward to a successful year for the WVU Alumni Band and hope to see YOU at our next event!

    Please reach out to any BOD, officer, committee chairperson, or committee member if you have questions or suggestions to make the WVU Alumni Band better! Board Members and Committee Members may be found at our website under the “About Us” tab and clicking “Board of Directors” or “Committees”. If you are interested in joining one of our many committees, please click here and complete our committee form. Committee chairpersons will reach out to you.

    Sincerely,

    Officers and Board of Directors, WVU Alumni Band, Inc., 2024-2025

    WVU Alumni Band, Inc.

    WVU Alumni Association

    PO Box 4269

    Morgantown, WV 26504


  • 26 Dec 2024 2:38 PM | Sarah Harper (Administrator)

    The January Board of Directors (BOD) meeting is scheduled for Sunday, January 5, 2024 at 7:30pm. It will be held virtually (Zoom). 

    Registration is required and you must be a paid 2024 member with a "Full Membership" to attend.  An email with login information will be sent to all registrants on Sunday, January 5, 2025.

    This meeting will focus on the review of the annual budget. 

    January WVU Alumni Band BOD Meeting

  • 04 Dec 2024 11:06 AM | Sarah Harper (Administrator)

    WVU Men's and Women's Basketball Pep Band Events

    Men's Game: 22 Dec 2024 2:00 PM, EST

    Women's Game: 01 Jan 2025 2:00 PM, EST

    Where: Morgantown, WV

    EVENT DETAILS:

    The WVU Alumni Band has been invited to play at two upcoming basketball events at the WVU Coliseum.

     Register for one or both events!

    WVU Men's Basketball vs Mercyhurst

    Sunday, December 22, 2024 - Tip-off is 2:00pm


    WVU Women's Basketball vs University of Central Florida

    Wednesday, January 1, 2025 - Tip-off is 2:00pm


    Schedule

    TBD

    Attire

    The dress attire is the official WVU Alumni Band navy blue pep band shirt (short or long sleeve), khaki pants, and tennis shoes. 

    Equipment/Instrument Rental

    If you have need of an instrument (for example, tuba, percussion, etc.) and do not have access to it through your personal resources, please let us know and we will try to provide it for you (see registration form)

    Warm-up/Music

    TBD

    Parking/Facility Entrance

    TBA

    Registration/Deadline

    The registration deadline is Noon on Saturday, September 21, 2024, for both games

    WhatsApp

    Information will be emailed to participants.

    Pep band events require a Full or Pep Band membership.


  • 29 Nov 2024 10:30 AM | Sarah Harper (Administrator)

    December WVU Alumni Band BOD Special Meeting

    When: 08 Dec 2024 7:30 PM, EST
    Where: Zoom

    EVENT DETAILS:

    A Special December Board of Directors (BOD) meeting is scheduled for Sunday, December 8, 2024 at 7:30pm. It will be held virtually (Zoom). 

    Registration is required and you must be a paid 2024 member with a "Full Membership" to attend.  An email with login information will be sent to all registrants on Sunday, December 8, 2024. 

    This meeting is being held to conduct regular business of the BOD. Because the regular meeting date for December falls on a holiday weekend, the BOD decided to only hold officer elections on December 1st and postpone the regular business to December 8th.

    Please click here to register.

    Best regards,
    WVU Alumni Band, Inc.


  • 22 Nov 2024 9:59 PM | Sarah Harper (Administrator)

    The December Board of Directors (BOD) meeting is scheduled for Sunday, December 1, 2024 at 7:30pm. It will be held virtually (Zoom). 

    Registration is required and you must be a paid 2024 member with a "Full Membership" to attend.  An email with login information will be sent to all registrants on Sunday, December 1, 2024. Please visit the "Membership Payment and Event Registration Portal" to register.

    The only agenda item for this meeting is the election of officers, by the BOD.


  • 05 Nov 2024 10:36 AM | Sarah Harper (Administrator)

    The voting results are in for the 2024 Board of Directors Election of the WVU Alumni Band. The newly elected members are:

    • Emily Bowers
    • Rebecca McBee Campbell
    • Al Hall
    • Scott Mahaney
    • Theresa Smith
    • Ellen Woods Ramey

    Congratulations to the new board members. Their term will be 2 years (2025-2026). They will join current board members:

    • Angelia Barnett
    • Lisa Gillett
    • Wanda Hembree
    • Amber Light
    • John Sinsel
    • Cindy Woody

    We would like to thank everyone who participated in our first ever electronic election. 

    Angelia Barnett

    Vice President, WVU Alumni Band, Inc.


  • 30 Oct 2024 10:00 PM | Sarah Harper (Administrator)

    The election for Board of Directors for 2024 is scheduled to start Thursday, October 31, 2024 at 10:00am and end Tuesday, November 5, 2024 at 10:00am. For more information about the candidates and the election system, please click here.


  • 25 Oct 2024 8:44 PM | Sarah Harper (Administrator)

    Members,

    Given concerns and uncertainty raised among the membership and board of directors to the legality of suspended qualifications for nomination to be elected to the board; and election procedure as outlined in the amended bylaws of the WVU Alumni Band, inc. of Sept 24, 2024, the roll out of the election will be delayed until these questions can be resolved, following Robert’s Rules of Order 46:44 and 46:45. Also per these rules, the present directors will continue serving until the election can be completed.

    Thank you for your patience as we work to resolve these concerns for the whole of the organization.

    WVU Alumni Band, Inc. Executive Committee

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  WVU Alumni Band, Inc.
  WVU Alumni Association

  PO Box 4269

  Morgantown, WV 26504


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